HIPAA-Compliant Forms for Uploading Files
Make it easy and secure for your contacts to share their confidential documents with your office
Designed for organizations in healthcare and other industries
Other Alternatives Are Not Very Attractive
- Sending by fax – harder to track (it will have to be done manually), time consuming and error prone (e.g, some documents received by fax may be overlooked)
- Bringing in person – can slow down the admission process, also it can be error prone
- Mailing in envelopes – it’s slow and unreliable, and just like fax, harder to track (it will have to be done manually), time consuming and error prone (e.g., some documents received by mail may be overlooked)
- Sending by unprotected email – may not be compliant with a state or other jurisdiction’s privacy laws, and may result in third party access to personal confidential information contained in the email. It’s also time consuming and error prone (e.g., someone will have to maintain the list of names and received files manually)
Key Features
- HIPAA-Compliant (includes a HIPAA Business Associate Agreement)
- An easy and secure way to share files containing confidential information (such as patient health records for doctor offices or client financial data for accounting firms)
- Optimized for collecting COVID vaccination records for attendees of in-person activities
- No user ID or password is required to upload files with notes
- Uploaded content is encrypted while transmitted and stored
- Controlled access to uploaded content with multi-factor user authentication
- Desktop and mobile-device friendly
- Can be published using your own Internet domain (e.g., forms.acmecorporation.com/upload)
- Real-time email notifications to senders and recipients
- Built-in workflow management to track and manage status of received files and notes
- On-demand real-time reports
- Search, e.g., by sender name, file name, etc.
- Restricted access, internal-use website (intranet) to access and search uploaded records, track and manage workflow, generate reports
- Automatic retention and built-in secure backup of all uploaded files and notes
- Unlimited uploads
- Unlimited patients, contacts, customers and partners
It is easy to get started!
- We will set up a Business Associate Agreement with your organization to address compliance requirements for online forms
- We will publish an online form for your organization under your Internet domain (e.g., forms.acme.org/upload)
- Your contacts will select files from their devices, scan or take a picture of their documents and upload them using the online form
- Authorized members of your organization will be able to securely access and export online reports with uploaded records in any applicable format